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COMPLETION OF CONSTRUCTION AND HOUSE ACCEPTANCE

Completing construction work is the penultimate step on the road to moving into your new home. There are still key formalities to complete before the building can be legally occupied. In the following sections, we explain what documents are needed and what you should remember before moving into your own home.

1. House acceptance procedure

Completion of construction doesn't mean you can immediately move into your new home. To legally begin using it, you must complete the acceptance procedure . The first step is to report the completion of construction work to the appropriate architectural and construction administration office. In the case of a single-family home, this can be done easily – in person at the office, by mail, or electronically.

2. When should I submit a notice of completion of work?

A construction completion notice must be submitted before the home is occupied . After its approval, the office has 14 days to file any objections.
If no objection is raised, the building can be legally used. It is also possible to commence occupancy earlier, before the 14-day period expires, provided the office issues a certificate stating that there are no grounds for objection.

3. Can the home acceptance process be improved?

Yes, all you need is proper preparation.
The most important thing is to regularly collect and organize all documents during construction. It's a good idea to keep protocols, certificates, official decisions, and a construction log in one place, confirming the progress of work at every stage. Well-completed documentation significantly speeds up the acceptance procedure and allows for a smooth completion, free from unnecessary stress and delays.

4. Documents needed to complete the construction of a single-family house

Well-organized documentation significantly speeds up the home's handover process. It's worth collecting all protocols, contracts, and certificates during the construction phase.
To formally complete the construction, the following will be needed:

• construction log (in the case of a single-family house, it does not need to be attached to the notification / Article 57, paragraph 1a of the Construction Law),
• technical design,
• a statement from the construction manager that the house was built in accordance with the design and regulations and that the area was tidied up,
• geodetic documentation,
• gas installation tightness report (if applicable),
• declarations of no objection from the State Fire Service and Sanitary Inspectorate (if the project required arrangements),
• as-built documentation - design with changes made during construction,
• agreements and protocols related to utility connections.

A complete set of these documents will allow you to quickly and efficiently complete the acceptance process and legally start using the house.

5. Can the house be used without reporting completion of construction?

No. Using a single-family home without first submitting a construction completion notice and obtaining so-called "tacit consent" is illegal and carries a penalty. The building inspectorate may impose a fine , the amount of which is calculated as the product of:
– ten times higher fee rate (s = PLN 500),
– object category coefficient (k),
– its size coefficient (w).

6. Costs related to the collection of the house

The costs of formally handing over a single-family home are limited primarily to administrative fees and the preparation of required documents. They typically range from around 1,500 to 2,500 PLN, including powers of attorney and necessary certificates to complete the procedure.